Hotel prices are quoted in EURO and apply per bedroom and night.
The price includes accommodation, breakfast and statutory VAT according to German regulation, currently 7% for accommodation and 19% for breakfast services. In case of a VAT raise the rate will be adjusted accordingly. Any additional taxes which might be raised on legal grounds shall be paid in addition to these rates, directly to the hotel.
Cancellation for Individual Bookings – Online Booking
Free cancellation of the booking is available until 2nd December 2018. Bookings made only after this date are binding and shall not be cancelled free of charge. In case of a cancellation after the mentioned date, Interplan/the hotel reserves the right to charge up to 100% for any cancelled night. Interplan tries its utmost to re-sale any cancelled room in order to avoid high cancellation costs for you. In case of a successful re-sale INTERPLAN will refund any overpaid amount deducted by an administration fee of EURO 35.00 net. This fee is subject to statutory VAT according to German and EU regulations. Information of the resale state of a late cancelled booking can be given after the event only.
Payment for Individual Bookings
- The traveler guarantees the hotel booking with the given credit card, which is shared with the booked hotel. The payment will be due upon arrival in the hotel direct.
- By making a booking, you herewith confirm that INTERPLAN and/or the hotel is allowed to charge the given credit card with any amount arising from the published terms & conditions.
Group bookings (9 and more sleeping rooms per Party)
Group Administration Fee
- For bookings of 10 and more bedrooms per party, an administration fee of € 160,00 net per hotel booked applies. This fee is subject to statutory VAT according to German and EU Regulation.
Cancellation for Group- Booking
Applicable for bookings with more than 10 rooms per day
Free cancellation is available according to the following schedule:
- 50% of allotment per night until 30th November 2018
- 20% of the remaining allotment per night until 29th January 2019
- 5% of the remaining allotment per night until 29th March 2019
Additional cancellations and/or non-arrivals will be charged with the full amount. INTERPLAN tries its utmost to re-sale any late cancelled room to keep the costs for the participants as low as possible. In case of a successful re-sale INTERPLAN will refund any overpaid amount deducted by an administration fee of € 35,00 net per re-sold room night after the congress. This fee is subject to statutory VAT according to German and EU regulations.
Payment for Group Booking
Full pre-payment is required. Payments shall be carried out by bank transfer according to the following schedule:
- Administration fee and 100% of the room allotment upon contract signature, but not before the 15th January 2019
- Any additional rooms / nights booked after 15th January 2019 must be paid upon time of the booking
- Interplan issues invoices according to European and German VAT law. Payments must be carried out in EURO. Payment in other currencies will not be accepted.
- Payment is due immediately upon receipt of an invoice.
Bank transfer to:
Bank name: Deutsche Bank AG München Bank address: Promenadeplatz 15; D - 80333 Munich Account holder: INTERPLAN AG IBAN: DE23 7007 0010 0203 4536 00 SWIFT (BIC): DEUTDEMMXX Reference: EAPC19 + Invoice number
- Bank charges must be covered by the payee
- Payment of group invoices by credit card is available on request. An administration fee of 3% of the expected invoice total is due. This fee is subject to statutory VAT according to German and EU regulation.
Changes of the invoices address after contract’s signature will be carried out against an administration fee of € 200,00 net per invoice. This fee is subject to statutory VAT according to German and EU Regulation.